Volunteer Opportunities

The Visual Arts Guild has executive board positions that typically operate throughout the school year. If you are looking for a shorter commitment, we have many committees that need chairs and committee members. Check out the information below and then fill out an interest form. 

Officers

• President or Co-President: Presides at regular meetings and oversees operations of VA Guild and its committees; works closely with faculty, PTSA and other guild presidents; year round; attends regular guild meetings
• Treasurer: Administers VA Guild funds, assists with creating VA Guild budget and is responsible for financial reporting; an accounting background is helpful; year round; attends regular guild meetings; provides regular treasurer reports; helps with any required annual filings
• Treasurer Elect: Shadows treasurer for one year to prepare for role as treasurer; year round
• Secretary: Records and distributes minutes of the guild meetings; year round; attends regular guild meetings; provides minutes prior to each meeting

Student Support: Utilizes multiple committees to support student programs including senior headshots, senior scholarship, senior awards dinner, senior showcase, portfolio day and Young American Talent (YAT)

• Student Support Chair: Work with guild officers and committee chairs to oversee student support committees; year round; attends regular guild meetings
• Senior Scholarship (April - May): Updates student application form, email student submissions and rubric to jurors; if available, presents scholarship awards during senior awards dinner; available to 9th-11th grade parents only; 2-4 meetings in April and May; scholarships awarded at senior dinner in May
• Senior Showcase (September-November):
  Supervises two-day, on-campus events as part of weeklong Showcase for all BTW seniors; recruits volunteers; coordinates meals, hospitality and snacks for all reps, faculty and seniors; coordinates gifts bags; manages food deliveries and donations; 4-6 planning meetings beginning in August; 1-3 day in-person event in November
• Young American Talent (April-May): Full-year position with bulk of work October-March and on-campus reception in May; follows established protocols to manage student submissions, coordinate with jurors and set up the awards ceremony
• Portfolio Day (September): Supervises all-day, on-campus event where college reps review junior and senior student portfolios; sets up and takes down gallery; compiles rep gift bags; coordinates meals, snacks and hospitality; 2-4 planning meetings in the fall; in-person event in September
• Visual Arts Market (March): Work with faculty to coordinate the annual Visual Arts Market, typically one day in March; help with promotion prior to the event and logistics the day of; help coordinate volunteers to sell merchandise; serve as point of contact for questions from students and public; 1-2 meetings in January-February; 1-day in-person event in March
• Senior Headshots (August): Works with photographer and seniors on senior registration day in August to take payments; helps supervise and coordinate appointments on picture day; arranges additional make-up days as needed; in-person commitment 1-2 days in August
• Senior Awards Dinner (April - May): Oversee the guild's celebratory dinner and awards ceremony for graduates and their families; coordinate the venue; make dinner arrangements; provide decorations; organize gift bags for seniors; purchase end-of-year gifts for faculty; 4-6 planning meetings in April and May; 1-night event in May
• Audition Support (January-February): Provide on-campus support for two auditions days in January/February; monitor tables; direct students; re-stock snacks and waters; no meetings needed; 1-2 full Saturdays on campus

Fundraising: Responsible for coordinating 2-3 fundraisers that raise money for the guild in support of the students and faculty, including North Texas Giving Day in September and Young American Talent; finds outside sponsorships from individuals or corporations for YAT; works with VA faculty on spring student fundraiser; works with merchandise committee

• Fundraising Chair: Work with guild officers and committee chairs to oversee fundraising committees; year round; attends regular guild meetings
• Merchandise: Utilizes sign ups to recruit volunteers to sell merchandise during campus events including registration week and I Am Booker T Day; oversees merchandise store on website; orders new inventory from established vendors; coordinates merchandise pick ups; year round; organizes, attends or supervises multiple in-person merchandise sales throughout the year
• Sponsorships: Solicits 4-6 sponsorships from the community; coordinates recognition in newsletter and website; year round; in-person events or meetings only as needed
• North Texas Giving Day (September): Coordinates online campaign for North Texas Giving Day; works with faculty and students to obtain testimonials; helps students and parents create individual campaigns; 2-4 planning meetings in the fall; availability during the week prior to NTXGD and on the day of the event (typically the last week in September) to provide continuous promotion and monitor donations; follow up with donors after the event

Hospitality: Coordinates teacher appreciation events including back-to-school faculty breakfast and teacher appreciation week events in May; coordinates 10-12 gallery receptions; organizes 2-3 social events for guild members; coordinates Booker T Angels school-wide holiday event

• Hospitality Chair: Work with guild officers and committee chairs to oversee hospitality committees; year round; attends regular guild meetings
• Faculty Appreciation: Coordinates 3-4 events throughout the year including faculty breakfast in August, holiday event in December, and teacher appreciation week in May; meetings as needed; organize, attend or supervise events throughout the year
• Gallery Receptions: Coordinates hospitality for 8-10 gallery receptions throughout the year; manages volunteers; hosts receptions that typicallly occur the third Thursday of each month from 5-7 p.m. at BTW
• Booker T Angels (December):
  Represents Visual Arts Guild at annual December event where all guilds work together to host several DISD families and provide dinner, activities, music, crafts and gifts; organize online wish lists and wrapping; 1-2 planning meetings; 1 in-person event in December
• Social: Organizes 2-3 social events for guild members including back-to-school guild meeting and social and spring event; year round; 1-2 planning meetings as needed

Communications: Coordinates social media updates, Remind posts, updates to website and newsletter distribution; familiarity or interest in learning Membership Toolkit helpful

• Communications Chair: Work with guild officers and committee chairs to oversee membership committees; year round; attends regular guild meetings
• Website: Uses Membership Toolkit to update the guild website; year round; few if any meetings but frequent updates to the website and coordination with social media and newsletter rep to distribute news
• Newsletter: Uses Membership Toolkit to create a bimonthly newsletter; manages newsletter subscription list; year round; few if any meetings but distributes newsletter twice monthly
• Reception Promotion: Works with reception committee and faculty to promote exhibits and receptions in print and social media; creates flyer for distribution at opening reception; year round; few if any meetings but supports monthly exhibits
• Social Media: Promotes the guild and posts timely news to Instagram, Facebook and Remind; year round but few if any meetings required but ensures timely posting of relevant information

Membership: Creates and implements a membership plan; promotes membership throughout the year; provides membership reports at meetings; collects dues

• Membership Chair: Work with guild officers and committee chairs to oversee membership committees; year round; attends regular guild meetings
• Social: Organizes 2-3 appreciation events for platinum members; year round; planning meetings as needed